Number 252 - May 2004

WORD Tips and Tricks
by George Skarbek, gskarbek@melbpc.org.au, Melbourne PC User group
Tip: In Word, to quickly select a paragraph just double-click in the left-hand margin.    Tip: To select the entire document in Word just press Ctrl+A. Selecting everything is useful if you want to cut and paste into another application, such as Internet mail or need to alter the Language for spelling checking purposes.    Tip: You can have almost any magnification you like in Word. Click on the Zoom control in the tool bar and enter you own percentage magnification, such as 123%.    Tip: If you are using a template that contains your name or address at the beginning of a document, or inserting a file with just that information, you should have a date field as well. This will ensure that whenever you print your letter, it will always have the current date on it.    Tip: For a quick way to toggle between open documents use the keyboard. When editing two or more Word documents simultaneously, your fingers are on the keyboard and thus it is relatively slow to use the mouse to switch documents. Keystroke toggle keys are Ctrl+F6 to go the next document window and Shift+Ctrl+F6 (or Alt+F6) to go to the previous one.	Tip: In Word when you are in Print Preview mode, click on the Multiple Pages icon and drag the mouse down and across to select as many pages as you wish to preview on the screen.    Tip: You can use Word's AutoCorrect (from Tools) to save repetitive typing. For example, if you type Windows Internet Explorer often, create an entry, (say) wie, and that will automatically expand to insert Windows Internet Explorer every time you type the letters wie.    Tip: In Word, after you have loaded an existing document, you can go straight to where you left off last time by pressing Shift+F5.    Tip: If you write long e-mail letters, use your word processor as it has timed backups, spell check, possibly grammar checking and many other useful extras. Also, you won't use up your online time. When finished, just cut and paste into the e-mail program.    Tip: When using auto numbering of paragraphs, users often find it tricky to create two or more paragraphs under the one point without the next number appearing and it is a messy business to fix this once it has happened. The answer is actually very simple: just press Shift+Enter. You will get a new paragraph without a new number. Press Enter and the new number will appear.
Number 252 - May 2004